How Long Does It Take To Get A Cash Flow Statement?
You can read here about how FOX-BKA supports you in efficiently and
easily managing your financial bookkeeping and accounting requirements. Time spent
managing supplier, customer and other financial transactions is significantly reduced with
FOX-BKA Book Keeping Administrator tools.
Note all financial transaction data held on FOX-BKA is held under a
non-disclosure agreement. FOX-BKA comes with the option to secure
transfer of information via SSL encryption the same used for credit
cards.
What is included in FOX-BKA?
How can this help me?
Why is this useful to my business?
>FOX-BKA Features
Multi User Book Keeping
This feature allows you to have multiple people accessing your
business accounts via a User ID and Password protected internet connection.
You can decide who has access and what level of security they have.
This can save you hours of preparing reports
and attending face to face meetings with accountants. Real time
access to your accountant will also reduce the risk of missing
statutory deadlines, fines and potentially an investigation when
you least need it.
Profit and Loss Forecasting
Managing your Profit and Loss accounting is easy when using FOX-BKA.
Open one of the pre-prepared FOX BKA spreadsheet templates and watch as
your financial data is downloaded instantly to create a Profit and Loss
view. This can be a forecast or historic period of your choosing.
With a little training it is easy to
customize any of our pre-prepared spreadsheet reports to your
personal preferences.
Cash Flow Forecasting
With availability of your financial transactions being 24x7, keeping
an eye on Cash Flow is much easier. Opening a FOX BKA Cash Flow
forecast spreadsheet template will initiate a financial data download
which will show you not only the historic cash flow performance
but also a cash flow forecast as well.
Quote Profit Analyser
If you purchase the FOX-CRM and FOX-SMA subscriptions
then you will be able to track all of your costs. You can do this
by each deal or Sales Order for example you may need to track staff costs
based upon
the time spent resolving common customer issues. This feature uses
FOX-CRM customer data to help you analyse the true
profit you get on a typical deal. This reduces your risk of
generating future Sales Quotes that are not profitable.
Invoice Preparation
To produce a Customer Invoice a simple word document normally does the job.
But as you send more and more invoices, tracking and storing these becomes
difficult. Identifying which customers are paying on time, and which are not,
is not so easy. This feature allows you to produce a professional looking
Invoice in less time than it would take to do it in a Word or Excel document.
It also provides a list of invoices that need to be issued and sent,
so enhancing your cash flow.
VAT Sales Tax Management
As you are no doubt aware an important part of Book Keeping is recording the Value Added Tax
or Sales Tax of each transaction. This includes deciding whether the tax needs to be added
to customer invoices and what rebate amounts should be claimed from local authorities. FOX-BKA simplifies the management of reconciling what tax is owed and
what can be claimed. By configuring some simple business rules FOX-BKA can give you complete 24x7
visibility on what your VAT or Sales Tax position is.
Customer Payment Manager
This feature offers a simple method to manage Accounts Receivable as well as other customer payment
items such as Sales Quotes. A simple drop down menu view gives you instant access to the status of
customer payments both historic and future. All Sales Quotes, Sales Orders, Issue Invoices, Paid Invoices
and other items such as Bad Debt can be seen in one place. This saves hours in trying to
understand where you are with customer payments.
Supplier Payments Manager
This feature allows the easy management of Accounts
Payable as
well as other supplier and employee expenditure such as Expenses.
A simple drop down menu view gives you instant access to the status of your payments both historic
and in the future. All Supplier Invoices, Salaries, Expense Items and other payment items can be
seen in a single location. This saves hours in trying to understand where you are with
the cost of running your business both now and in the future.
Budget Planning Management
FOX-BKA offers you budget codes
within the application that allow you to integrate with any accounting software application
used by your accountant.
These budget codes are configurable so you can choose what budget categories you want to manage.
For example we have categories just for mobile phones as they
are often one of our most expensive items!
Product + Service Manager
Working with FOX-CRM and FOX-SMA the Product + Service Manager feature can be used to sit at the heart
of a FOX Small Business Administration service. This feature allows you to list all your products,
services, packages and/or solutions in one location. Here you can configure each offerings' pricing,
profitability and relationships with other offerings. Once configured it is possible to use this feature
to help easily generate Sales Quotes based upon one or more offerings.
Quote Preparation
To produce a Sales Quote a simple word
document or Excel spreadsheet works well. But as you issue more and more
Sales Quotes, tracking and storing these becomes difficult.
Identifying which customers are likely to place a Sales Order, and which are not,
is not so easy. This feature allows you to produce a professional looking
Sales Quote in less time than it would take to do it in a Word or Excel document.
It also provides a list of Sales Quotes that need to be created and sent.
SMS Payment Reminder
You can choose to send SMS Payment Reminders for those customer
invoices that are overdue for payment. This feature allows you to set the reminder to be
sent after a pre-determined number of days. Used with FOX-CRM you
can elect to choose which customers receive SMS Payment
Reminders and which don't.
Multi-Currency Management
If you have international
customers or suppliers that you need to provide for their local
currency support, FOX-BKA can support any combinations of
Multi-Currency management. This includes for example, if you
wish to price a Sales Quote in your currency but send the
Customer Invoice in their local currency.
Bank Statement Import
Bank statements are an important part of double entry book keeping.
But importing these bank statements in to most accounting software packages is
usually not so simple.
Many banks only support integrated downloads to a very small number of accounting
software packages.
However, most banks do offer a CSV file export and some even
support Excel Spreadsheet exports.
Using either CSV or Excel Spreadsheets FOX-BKA can be configured to allow easy
upload of your bank transactions.
Currently On Quota GmbH loads bank statements from
four different currency accounts in to FOX-BKA! To select this option simply
send us a sample export file from your on-line banking and we will configure
your FOX-BKA Bank Statement Import for you. If you really have no export capability
you can scan or fax your bank statements to us and we will enter the transactions
on your behalf manually. Hand entered bank statements require an additional
service subscription option pricing based upon number of transactions
entered.
Payment Reconciliation
Having got your bank statement transactions in to FOX-BKA you can
utilize the reconciliation capabilities of FOX-BKA. Each income
or expenditure transaction can be referenced to the
corresponding bank statement entry by a simply system lookup!
This makes the reconciliation process much easier.
Customer Expenses Management
This feature allows you to track and invoice expenses
that were necessary as part of a customer delivery.
The individual who made the expense can attach each billable
expense to pre-prepared invoices. For an additional small fee,
you can even scan your expenses via a PDF or JPEG file and load this for
our staff to enter your expenses for you. This will save you
hours of this expenses admin data entry nightmare!